DoD changes rules for CAC transfer

Effective immediately, a Department of Defense Personnel Department memorandum states that “Civilian personnel of the Department of Defense (DoD), who are transferring between components or organizations within components, will be permitted to retain their Common Access Card.” (File photo)

 

The Department of Defense Personnel Department has changed how DoD will handle the transfer of the civilian access card.

The change is part of a “concerted effort on the part of the DoD to eliminate or minimize barriers to the mobility of DoD civilian personnel within the Department,” according to a memorandum from the Office of the Secretary of Defense.

Effective immediately, the memorandum states that “Civilian personnel of the Department of Defense (DoD), who are transferring between components or organizations within components, will be permitted to retain their Common Access Card.”

An example of a civilian employee of the Department of the Army taking a new job as a civilian employee with the Department of the Air Force was cited.

The change was made to ensure that transferring DoD civilian personnel have an operational CAC and are fully mission capable on their first day of work with their new component employer.

Supporting civilian personnel activity centers, directorates of human resources, and network enterprise centers were informed that “DoD Components will modify their check-out procedures to allow transferring civilian personnel to retain their CACs.”

Juana Velez-Melendez, chief of Identification Card, says people who are out-processing should make sure they indicate whether they are transferring to another DoD component or resigning/retiring.

“We can make sure the right process is used to ensure they can maintain their CAC if transferring” Velez-Melendez said.

Transferring civilian personnel will need to update their mail certificates and other information in the Global Address List when they report to their new component employer.

“Components will further review check-out and onboarding procedures to ensure that employee access to component information technology systems is revoked or granted, as appropriate,” according to the DoD memorandum.

By Fort Meade Public Affairs Office

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